Is Third-Party Microsoft Office 365 Backup Solution Necessary?

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Take a look at Shared Responsibility Model:

Microsoft 365 data protection is dependent on the Shared Responsibility Model. Shared Responsibility is a concept proposed by Microsoft. The Model suggests that users and providers share data protection responsibilities. Delivering the Microsoft 365 platform to its customers worldwide should be the provider’s goal. Thus, the Office 365 infrastructure and applications should work for every customer worldwide. But, it is the users’ sole Responsibility to protect their data from threats from Microsoft data centers. This means that Microsoft is not responsible for data loss that may result from accidents such as accidental deletions, ransomware attacks, or insider threats.

Despite that, Microsoft offers excellent features and tools which you can use to secure your data:

Microsoft Defender:

AntiVirus-Comparatives offers advanced threat protection with this anti-virus solution. Your emails, SharePoint Online, Teams, and OneDrive attachments can protect in real-time with it. A phishing attack can detect and stopped by Microsoft Defender before it occurs.

Data encryption :

You can encrypt your emails and working files in Exchange Online, SharePoint Online, and Teams using ciphertext data encryption with Microsoft 365. By encrypting your data, you can transfer it in an unreadable state, allowing only individuals with a decryption key to access it.

Single item recovery:

If you deleted an Exchange online email message, you can search for it and recover it if the retention period for the item has yet to expire. It is possible to recover messages that were automatically deleted as a result of retention policies and accidentally deleted messages.

eDiscovery tools:

The tools listed here are innovative tools that can boost your data protection. eDiscovery tools consist of the following components:

Advanced search:

You can quickly find the needed items in your Exchange Online, OneDrive, SharePoint Online, and Teams sites. If you find the things, you can download them to your computer.

Role-based access:

Permissions can be assigned to a specific individual or group to manage certain high-level technical tasks. It is possible to improve Office 365 security by limiting the number of people accessing your data.

Legal hold :

You can place a legal hold on some information if it needs to preserve for legal reasons. Your data cannot delete if a legal hold is in place. The solution permits you to establish communication with the custodian of a case. An administrator responsible for managing specific information knows as a case custodian. If you would like to place a legal hold on a document or account, you can send a legal hold notification to the custodian.

Case management:

Activities associated with specific cases can watch and manage. Limiting access to a case’s information to the assigned personnel is possible. Additionally, you can grant access to certain employees only to view the case’s contents.

Analytics:

Analytics allows you to group similar documents. By arranging data in this manner, you will reduce the paperwork to review. Each record in a set has a theme attached to it when you are examining it, and E-discovery tools can be used to locate other documents with similar articles. This is helpful when analyzing a case, researching an issue, or researching a particular topic.

By utilizing various tools, our freelance Apple Certified Mac Technicians (ACMT) can provide you with virus removal, adware removal, malware removal, and spyware removal services.

There is no doubt that Microsoft offers terrific features for protecting your data. But, it does not guarantee that your data will save in the event of data loss. Maintaining your business data’s safety can be achieved by performing frequent backups, and backing up your data can ensure it remains accessible regardless of how you lose it. Thus, you should establish an efficient backup solution for your business to provide the availability and recovery of your data. It is simple, easy to use, affordable, and lightweight as a modern backup solution for Office 365.

These are some of its capabilities:

Performing incremental backups.
Recovery of granular material.
Performing onsite and offline data backups.
Scheduling your backups.
Monitoring your backups and displaying them.
Creating a data retention policy.
Search your backups quickly for specific items.
Encrypting your data at rest or during transmission.
Access control based on role.
Automating the backup process.