After the new normal, many companies decided to let the work from home continue because the virus was still there, although the rising number of Covid patients continued to decline. The second wave came and went, but the companies are still operating from work from home.
There is no clarity when the offices will open, and employees will call upon, but one thing is sure that remote working is going to set a new trend. Although it seems comfortable, it has a couple of challenges as well.
While it has reduced the operation cost of companies, it has increased communication problems. Communication in work from home environment is not as smooth as that in the workplace. Internet bandwidth, power issues, and digital tools used for interaction all play a crucial role.
But, communication problems are not just limited to these factors. This blog discusses the signs of poor communication and the solution.
Signs your team is communicating ineffective and their solution:
Here are some of the signs that can state to you that there is poor communication between your team members and the solution to deal with that problem.
You are conducting too many meetings:
If your employees are conducting too many meetings, it could be a sign of poor communication. Every other day if you conduct the meeting with almost every person, it clearly indicates that you are just wasting your time.
When your employees work remotely, it is not easy to track each minute of their working hours even though you have been using a tracker. If you have sensed that your employees are holding too many meetings, you should intervene.
Identify whether it was a valid reason for the meeting. Ask your employees to connect with each other at a one-time slot to give the message to all people at one time. This can surely help save time that they can use for doing something productive.
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Team members are not contributing to online meetings:
If you have noticed that not all team members contribute during the meeting, it may be a sign of poor communication. Although some of the employees may introverted, it does not mean that they will not bring up new ideas.
Since everyone is working remotely, the focus should be on providing as much productivity as possible. This is why you should ensure that all of your employees are conducting meetings only when it is urgent or some crucial subject to discuss.
As far as it is about the contribution of each employee, it would be best if you put up questions for everyone so all of them can actively take part in the discussion.
There is no communication throughout the day:
Although you do not need to hold meetings without any reason, you should ensure enough communication between team members. For instance, if you have hired a new employee, they should introduce you to the whole staff.
This can make all of them familiar with each other, and they will not hesitate to reach out to each other for any work-related query.
HR managers and managers should encourage to reach out to their team members to know if they have any issues and what kind of suggestions they have to make remote work better and more organized.
When it comes to communication, it does not mean that you will hold only meetings. You can drop the email to your teammates to know if they have any problems and offer them the right solution.
Having no agenda for meetings:
If you do not have an agenda for the meeting, you may end up wasting time. Whether the meeting is about to last for 30 minutes or one hour, it must be well organized and structured.
Before you conduct a meeting, you must know the topics you are going to discuss. You should also divide approximate time to discuss each subject so you can cover all of them in the given time.
If you have an agenda in your hand, you will be able to structure and organize your meeting in a better way. You should give the agenda to your employees, so they know what will discuss in the meeting. This will help them prepare questions that they can ask in the meeting. This is a great way to avoid wasting time.
No communication norms are set:
If no communication norms have been set in remote work culture, it means you are encouraging poor communication. All of your employees must be clear about breaks and working time, and as far as it is about meetings and discussions, that must be in the working hour.
If employees ask to discuss things during non-working hours, it will actually increase troubles for the whole company. The best way is to establish communication norms.
If you are using many communication tools such as emails, Skype, zoom, and the like, your employees must know which tool is best used for what kind of message. Make sure that all of your employees clearly know about their communication norms.
The bottom line:
If you are encouraging a remote working environment, you should ensure effective communication between you and your team.
You should use advanced tools not to face any problems if you have to discuss something important. Establish communication norms, so all of your employees know about them.
Encourage all of your employees to contribute to meetings and ensure that no meeting hold for just a casual conversation. Otherwise, it will affect productivity. Try to have an agenda before scheduling the meeting and ensure that all of your employees know the purpose of that meeting. This will help them make it successful and hassle-free.
Description: If there is poor communication with your remote team, you need to improve it as soon as possible. This blog discusses its signs and their solution.