After the new regular, many companies decided to let the work-from-home continue because the virus was still there, although the rising number of Covid patients declined. The second wave came and went, but the companies are still operating from work from home.
- There needs to be clarity on when the offices will open and what employees will call upon, but one thing is sure remote working will set a new trend. Although it seems comfortable, it has a couple of challenges as well.
- While it has reduced the operation cost of companies, it has increased communication problems.
- Communication in working from home is smoother than in the workplace. Internet bandwidth, power issues, and digital tools used for interaction all play crucial roles.
- But, communication problems are more comprehensive than these factors. This blog discusses the signs of poor communication and the solution.
Table of Contents
Signs your team is communicating ineffective and their solution:
Here are some signs that can state that there is poor communication between your team members and the solution to deal with that problem.
You are conducting too many meetings:
If your employees are conducting too many meetings, it could be a sign of poor communication. Every other day if you run the session with almost every person, it clearly indicates that you are wasting your time.
When your employees work remotely, tracking each minute of their working hours is challenging even though you have been using a tracker. If you have sensed that your employees are holding too many meetings, you should intervene.
Identify whether it was a valid reason for the meeting. Ask your employees to connect with each other in a one-time slot to give the message to everyone at once. This helps save time that they can use for doing something productive.
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Team members are not contributing to online meetings:
If you have noticed that not all team members contribute during the meeting, it may be a sign of poor communication. Although some employees may be introverted, it does not mean they will not bring up new ideas.
Since everyone works remotely, the focus should be on providing as much productivity as possible. This is why you should ensure that all your employees are conducting meetings only when it is urgent or some crucial subject to discuss.
Regarding the contribution of each employee, it would be best if you put up questions for everyone so all of them can actively participate in the discussion.
There is no communication throughout the day:
Although you do not need to hold meetings without any reason, you should ensure enough communication between team members. For instance, if you have hired a new employee, they should introduce you to the whole staff.
This can make all of them familiar with each other, and they will not hesitate to reach out to each other for any work-related query.
HR managers should encourage to reach out to their team members to know if they have any issues and what kind of suggestions they have to make remote work better and more organized.
Regarding communication, it does not mean that you will hold only meetings. You can email your teammates to know if they have any problems and offer them the right solution.
Having no agenda for meetings:
If you have an agenda for the meeting, you may save time. Whether the session is about to last for 30 minutes or one hour, it must be well organized and structured.
Before you conduct a meeting, you must know the topics you will discuss. You should also divide the approximate time to discuss each subject so you can cover all of them in the given time.
If you have an agenda in your hand, you can structure and organize your meeting better. You should give the plan to your employees, so they know what will discuss in the forum. This will help them prepare questions that they can ask in the meeting. This is a great way to avoid wasting time.
No communication norms are set:
If communication norms are not set in the remote work culture, you encourage poor communication. All of your employees must be clear about breaks and working time, and regarding meetings and discussions, that must be during the working hour.
If employees ask to discuss things during non-working hours, it increases trouble for the whole company. The best way is to establish communication norms.
If you are using many communication tools such as emails, Skype, zoom, and the like, your employees must know which tool is best for what kind of message. Make sure that all of your employees clearly know about their communication norms.
The bottom line:
If you are encouraging a remote working environment, ensure effective communication between you and your team.
You should use advanced tools to avoid problems if you have to discuss something important. Establish communication norms so all of your employees know about them.
Encourage your employees to contribute to meetings and ensure that no meeting is held for just a casual conversation. Otherwise, it will affect productivity. Try to have an agenda before scheduling the appointment and ensure that all your employees know the purpose of that meeting. This will help them make it successful and hassle-free.
Description: If there needs better communication with your remote team, you must improve it as soon as possible. This blog discusses its signs and their solution.
